Virtual Assistant for Architecture/Interior Design Studio

Full Job Description

Seeking a permanent assistant but will start with a trial period

The assistant will work closely with all team members to ensure the success of the business. The position requires a proactive and forward-thinking mindset. Flexibility is key as we are a design studio and testing ideas is a key part of the process.

The successful assistant is a talented, creative, and diligent individual who takes pride in:

• Working collaboratively with internal teams

• Approaching every task with accuracy and attention to detail

• Operating with integrity, enthusiasm, and diligence

                                       and exhibits:

• Comfort with Microsoft Word/Excel and intuitive project management softwares

• Clear communication skills, both verbal and written

• Critical thinking skills and professional curiosity

• Ability to work autonomously and proactively problem-solve

• Comfort with both leading and following

• Ability to produce thoroughly complete documents, both individually and in team environments

• Strong analytical skills in application to administrative tasks, schedules, and processes

It is not possible to list the myriad tasks necessary to keep the business moving smoothly; some example tasks are listed on the next page for reference.

Administrative Task Examples

• Trade account management

• Word and excel template creation/management

• Travel arrangements (business and personal for business owner)

• Organizing receipts and paperwork

• Customer service follow up

• License and software renewal management

• Calendar and meeting management

Office Management Task Examples

• Ordering office supplies

• Interfacing with cleaning service and landlord

• Ordering materials and maintaining materials library

Marketing & Business Development Task Examples

• Proposal writing/editing support

• Grant application writing support

• Social media content & posting support

• Website update support

• Thought partnership on marketing strategies

Job Responsibilities

8 hours a day, Monday through Friday

clear writing and speaking skills are important

during work hours, assistant will be available for regular meetings with staff as well as throughout the day as tasks come up

Job Requirements

see job description

Seeking a permanent assistant but will start with a trial period

experience in architecture, interior design, visual arts, or graphic design is not required but will be viewed as a plus

Skills Required

• Marketing Strategy - Intermediate
• Admin Support - Expert
• Email Support - Expert
• Administration - Expert
• Financial Analysis - Intermediate
• Writing Project Management - Intermediate
• Customer Service - Expert

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