Virtual Assistant – Payroll, Real Estate Admin & Office Support

Full Job Description

HIRING: Virtual Assistant – Payroll, Real Estate Admin & Office Support

Position: Virtual Assistant (Full-Time)

Work Hours:

Monday–Thursday: 9:00 AM – 6:00 PM EST

Friday: 9:00 AM – 2:00 PM EST

Pay: $8 per hour (USD)

Long-term position – stable work – growing U.S. real estate company

About the Role

We are looking for a highly organized Virtual Assistant with excellent English and real estate experience. You will handle payroll support, real estate closing paperwork, phone routing, email management, bank deposit organization, and general administrative tasks. This role requires strong organization, attention to detail, and professional communication.

Job Responsibilities

Responsibilities

Payroll & Finance Support

Assist with weekly/bi-weekly payroll preparation.

Review timesheets, hours, and commission details.

Organize and track daily bank deposits.

Maintain payroll and payment logs in spreadsheets.

Real Estate Administration

Prepare, organize, and track real estate closing documents.

Coordinate with attorneys, agents, lenders, and title companies.

Maintain clean digital transaction folders and checklists.

Communication

Answer incoming phone calls professionally.

Direct calls to the correct person or take accurate messages.

Monitor emails throughout the day and respond or forward as needed.

Keep inboxes organized and follow up on open items.

General Administrative Support

Maintain organized digital filing systems.

Update Excel / Google Sheets for tracking and reporting.

Assist management with daily office tasks and special projects.

Handle confidential information with discretion.

Job Requirements

Required Skills Excellent spoken and written EnglishReal estate background or experience REQUIRED Strong Excel / Google Sheets skillsGreat phone etiquette and communication skillsExtremely organized and detail-orientedReliable, punctual, and able to work independentlyComfortable handling sensitive financial and legal documents

Skills Required

• Phone Support - Intermediate

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