WANTED! The World’s Most Organized and Montessori-Aligned Professional Administrator

Full Job Description

When you apply, please make sure the subject line is: “I actually read the instructions.”

Who We Are:

We’re a team of mission-driven, Montessori-obsessed professionals helping schools thrive from the inside out. We believe that every Montessori school deserves thoughtful systems, streamlined operations, and deeply aligned support to grow and sustain its legacy. We’re not your typical agency. We’re partners, problem-solvers, and strategic thinkers who understand the unique rhythms of Montessori education. From enrollment and communications to parent engagement and marketing, we help take care of the “behind-the-scenes” work so school leaders can focus on what really matters—serving children. Our team is fully remote, but deeply connected. We collaborate across time zones, stay focused on what matters most, and show up every day ready to make a difference in the lives of school leaders, educators, and families. If you're passionate about Montessori and love keeping operations smooth, thoughtful, and effective, we want to meet you.  

What We’re Looking For:

We’re looking for our next Professional Administrator (PA)—a remote, school-facing role dedicated to supporting a few Montessori schools. This is a full-time, work-from-anywhere position with a team that understands and respects your love for structure, systems, and service. The right candidate is detail-obsessed, proactive, and has a deep respect for the Montessori approach. You bring a sense of calm to chaos, know how to get things done behind the scenes, and can toggle between tasks and tools with ease. You love supporting others, making systems run better, and helping school leaders breathe easier.

Salary & Growth Opportunities:

Starting salary: $1,500/month

You'll be matched with 3 Montessori schools to support consistently

You’ll be trained in our systems, with full support from our team leads

You'll be evaluated based on attention to detail, school satisfaction, and consistent follow-through

Future Opportunities: We are growing quickly. PAs who excel will have the chance to take on more hours, specialize in areas of interest (enrollment, operations, community engagement), or move into leadership roles as we expand.

 To Apply, Please send the following:

Your resume in PDF format named: [Lastname.Firstname.PA.pdf]

A PDF of your completed personality quiz from 16 personalities

A link to your completed CEFR language test

A brief note explaining why you’d be a great fit and what excites you about this role

Email submissions to: [email protected]  

Thank you! As you can tell, we’re looking for someone exceptional to join our team. If you’re excited about helping Montessori schools thrive while working in a collaborative, upbeat environment, we’d love to hear from you. If anything about the role or the application process isn’t clear, don’t hesitate to reach out—we’re happy to answer any questions. We’re building something special here, and we want you to be just as excited about joining us as we are about having you. Let’s make an impact together.

Thank you for your time and consideration—and best of luck in your job search!

Job Responsibilities

Enrollment & Marketing

Identify each school’s ideal prospective parent

Collaborate with our internal marketing team to create strategies for attracting and retaining families

Track engagement during the inquiry process and ensure follow-up systems are strong

Refine school messaging and website content with clarity and care

Offer custom content for social media, newsletters, and events

Community Building & Communication

Manage and deliver regular newsletters

Build and update parent directories and calendars

Share local event opportunities and handle RSVP forms

Keep school communication consistent, aligned, and on-brand

Operations & Systems

Ensure each school is maximizing its CRM and website tools (CRM experience important, but some training provided)

Manage calendars, lead forms, and internal processes that support the school team

Coordinate with our designers, content writers, and tech support as needed

Use a combination of our tools and the school’s current systems to keep everything on track  

What You’ll Need to Succeed:

Admin, operations, or marketing experience—bonus if it’s in a Montessori or independent school setting

Desire to understand the Montessori philosophy and how it impacts communication and school culture

Strong organizational and time management skills

Familiarity with tools like Google Workspace, CRMs, newsletters, and calendars

Exceptional English proficiency, written communication skills, and professional presence

Ability to juggle multiple priorities, follow established systems, and stay ahead of deadlines

A calm, solution-oriented approach with an eye for what needs to get done

A commitment to work 9 am to 5 pm Central Time (US)

Job Requirements

 Our Ideal Professional Administrator:

You're a natural helper who takes pride in making things run smoothly.

You’re the kind of person who sees what needs to be done before anyone asks—and then just quietly gets it done.

You believe in Montessori deeply and want to support the schools doing the work.  

You Are:

Highly organized

A thoughtful communicator

Proactive and solution-oriented

Calm under pressure

Reliable and detail-focused  

What Energizes You:

Seeing systems come together

Helping school leaders feel confident and supported

Creating structure out of chaos

Being part of a mission-driven team

Delivering work that makes a difference  

You Must Be Comfortable With:

Remote Work (for real): You need a reliable internet connection and a dedicated workspace where you can stay focused and professional during school hours.

Being on camera: To build trust and maintain strong relationships, your camera must be on during all meetings—whether with schools or internal team members.

Multiple Responsibilities: You’ll wear many hats—this isn’t a role with long stretches of idle time. We need someone who thrives in motion and can manage a variety of school needs throughout the week.

Feedback & Growth: We believe in honest communication and continuous improvement. You’ll receive support and feedback regularly, and we hope you’ll offer the same in return.

English proficiency:  This role requires a strong grasp of the English language, both written and verbal. We require that candidates achieve a minimum CEFR score of C1.

Trial Period: All new roles begin with a 60-day trial period so we can make sure it’s the right fit for you and the schools you’ll support.  

Our Values:

EXCELLENCE We strive for clarity, consistency, and quality in every task. Whether it's building an email list or coordinating a school tour, excellence is non-negotiable.

COMMUNITY We work with care and respect—for each other, our clients, and the children they serve.

INTEGRITY We say what we mean, own our mistakes, and always act in the best interest of the schools we support.  

Skills Required

• Admin Support - Expert

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