Paola R.

I am offline now

Titotur USA

Administrative Assistant & Travel Advisor

Managed QuickBooks billing, invoices, and weekly financial reports for U.S. and Venezuela offices with 100% accuracy. Organized executive schedules and travel arrangements, reducing scheduling delays by 30% through structured planning. Trained staff on internal procedures and digital platforms, improving operational standardization and productivity.

INDELCA, C.A

Human Resources & Administrative Coordinator

Supported senior management by scheduling meetings, preparing reports, and managing internal communication. Assisted with bookkeeping, payroll coordination, and purchasing processes. Maintained filing systems and correspondence logs, ensuring accuracy and confidentiality. Helped organize company events, trainings, and logistics for staff and suppliers. Collaborated across departments to ensure tasks and deadlines were met efficiently.

Shop & Shipping

Administrative Assistant

Oversaw international shipping logistics and inventory tracking, reducing operational errors by 25%. Managed a database of 100+ active clients, achieving 90% retention through professional bilingual service. Utilized Excel and QuickBooks for budget tracking and performance reporting to ensure cost efficiency.

Project & Innovation Coordinator

Reactivated a critical strategic project stalled for 12 months, restructuring the action plan and restoring operational momentum within 10 days of onboarding. Orchestrating 5 concurrent active projects, ensuring 100% compliance with strategic deliverables and cross-functional coordination. Design comprehensive business diagnostics, feasibility analyses, and business plans for clients expanding or restructuring international operations. Implemented Asana and HubSpot to improve tracking, visibility, and performance monitoring through real-time KPI dashboards. Coordinate 4–5 specialists per project, aligning technical resources to prevent bottlenecks and ensure efficient execution.