Executive Assistant / Practice Manager — Operations, Client Experience & Marketing Coordination

Full Job Description

This is a high-impact, high-accountability role supporting both the EOS Practice (client sessions, billing, logistics) and Unstoppable Data Workshops (event execution, marketing, and promotion). You will act as the right hand to the business owner—removing friction, taking ownership of outcomes, and proactively moving both arms of the business forward. This is not a typical virtual assistant role- requires critical thinking, leadership & full accountability for results.

Job Responsibilities

1. EOS Practice Management

•  Manage executive calendar,
•      session scheduling, and travelClient session logistics:
•      confirmations, follow-up emails, invoicing, prep, post session actionsEmail management: route,
•      prioritize, and respond/take action where appropriateTrack mileage, expenses, and
•      payments in QuickBooksMaintain CRM: manage contacts,
•      “The List,” pipeline trackingBusiness Development: support
•      marketing, interacting with prospects and the sales process as appropriate
•      – tracks leads and proactive with follow upSend gifts and follow-ups to
•      clients, connectors, and prospectsManage dashboards, reporting, and
•      metrics in Monday.com

2. Marketing Coordination

•  Draft and post content (with
•      support from AI writing tools + templates)Manage LinkedIn presence for
•      owner + brand (comments, DMs, reactions)Create flyers, social graphics,
•      and workshop visuals using Canva or similarInteract with workshop
•      stakeholders to support promotion of workshops

3. Workshop & Event Operations

•  Track workshop registrations,
•      payments, materials, and attendee listsCoordinate venues, swag,
•      catering, and materialsManage event logistics: pre-event
•      prep, real-time coordination, post-event follow-upLiaise with vendors, EOS
•      Implementers, and sponsorsMaintain project timelines and
•      deliverables using Monday.com

Job Requirements

You’ll Excel in This Role If You…

•  Are detail-obsessed and catch
•      things others missKnow how to structure your day
•      and hit deadlines with little oversightThrive in a fast-paced,
•      execution-focused environmentHave a strong ability to
•      multi-task and juggle multiple efforts simultaneouslyAre a “systemizer” who
•      appreciates organization, operational systems (creating them, improving
•      them, working them)Love both marketing strategy and
•      behind-the-scenes project wranglingTake full ownership of your work
•      — you don’t wait to be told what to doProduce meaningful results each
•      dayAbility to see the bigger
•      picture, connect the dots and anticipate what is neededNot just a paper-pusher that
•      waits to be told what to do but a critical thinkerCan work with and enjoys working
•      for a fasted-paced, demanding entrepreneur

Skills Required

• Wordpress - Intermediate
• Admin Support - Expert
• Email Support - Expert
• Project Coordinator - Expert
• Project Management - Intermediate
• Bookkeeping - Intermediate
• Business Administration - Intermediate

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